Procurement Fiscal Close Dates
Our office is currently practicing social distancing. We are available to answer your questions. Please refer to our staff directory for contact information.
- May 17, 2020
KFS Requisition and PO
2020-21 Fiscal Year appears in drop-down box on KFS Requisition and PO. (Use for Recurring PO or Contracts that start after July 1).
- June 5, 2020
High Value or Contract Requisitions
Last recommended day to submit a High Value or Contract Requisition to ensure Procurement Services has sufficient processing and lead time to post in FY 2019-20.
POA for High Value, Contract, or Recurring Payment POs
Last recommended day to request Procurement Services to process a POA for High Value, Contract, or Recurring Payment POs. Comply with this deadline to ensure Procurement Services has sufficient processing and lead time to post in FY 2019-20.
- June 22, 2020
Close Fulfilled High Value POs or RPOs with Remaining Balances
Last day for appropriate Procurement Services Contract Manager/Contract Analyst to close fulfilled (no remaining payments, goods or services) High Value POs or RPOs remaining balances to release funds. Comply with this deadline to ensure Procurement Services has sufficient processing and lead time to post in FY 2019-20.
- June 30, 2020
POs & Encumbrances
Last day to approve and encumber funds for Purchase Orders and Purchase Order Amends for FY 2019-20. High Value and Recurring Payment Requisitions require additional lead time – see previous “POA for High Value, Contract, or Recurring Payment POs” guidelines for details.
Last day for Contract Managers to close or void fulfilled (no remaining payments, goods, or services) POs with remaining balance, to release encumbered funds.