Reconciling Auto-Approved PCDO Transactions

Policy Compliance

To maintain policy compliance, Reconcilers/Fiscal Officers must now certify that the reconciliation was completed within 90 days of the auto-approve date. Please follow the appropriate steps below:

How to Locate Auto-Approved PCDOs

1

Go to PCDO Document Search

  • Enter the Date Created From and Date Created To
  • Type *auto approved* in the Document Description field
  • Enter the name in the Cardholder Name field as: *First Name*&&*Last Name* so that the search contains anything with the First Name and Last Name, in any order

2

Note: The Document Search also lets users filter out by Account or Chart-Org code. This search returns results for any PCDO document that utilized the Account Number entered or Organization that the Account belongs to (not hierarchy based). However, the search results may display a different Account/Org used within the document (including a central clearing/holding account) as the default, but this still includes all PCDOs that used the Account or Org entered.

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Scenario One

1

All backup was reviewed, and no additional changes were needed. Add the following notation to the Notes and Attachments tab: “This charge has been reviewed and reconciled.”

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Scenario Two

Open KFS Action List

1

GEC was required to reallocate to the appropriate account. Add the following notation to the Notes and Attachments tab: “This charge has been reconciled on GEC Doc # XXXX.”

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