PALCard Fiscal Close Dates
Your department/school management may have earlier deadlines. Please review the Procurement Services fiscal year-end close webpage for additional deadlines.
Please contact PALCard Administration for questions at PALCard@uci.edu.
| Category | Date | Time | Title | Description | Calendar |
|---|---|---|---|---|---|
| PALCard | 6/20/2025 | 5 p.m. | PALCard (Procurement Card) Online Purchases |
The last recommended day for PALCard online purchases to ensure the vendor/bank submits the charge by June 30. Contact PALCard Administration at PALCard@uci.edu for questions. |
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| PALCard | 6/25/2025 | 5 p.m. | PALCard In-Store Purchases |
The last recommended day for in-store PALCard purchases to ensure the vendor/bank submits the charge by June 30. Contact PALCard Administration at PALCard@uci.edu for questions. |
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| PALCard | 7/1/2025 | 8 a.m. | FY2025-26 PALCard Purchases |
PALCard purchases made on or after this date affect FY2025-26 funds and will not appear in KFS until after FY2024-25 June (period 12) closes. Contact PALCard Administration PALCard@uci.edu for questions. |
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| PALCard | 7/3/2025 | 5 p.m. | PALCard / PALCard Document (PCDO) Creation |
Last PCDO create date for the current fiscal year (which includes bank file posting dates 06/30/2025 and prior). Contact PALCard Administration at PALCard@uci.edu for questions. |
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| PALCard | 7/8/2025 | 8 p.m. | PALCard Document (PCDO) Reconciliation |
Last day to approve PCDOs to reconcile, adjust tax, and reallocate transactions from default account. ALL unapproved PCDOs will auto-send after the deadline regardless of date created, and post to June 2025 (period 12). Contact PALCard Administration at PALCard@uci.edu for questions. FY2024-25 Note: Review time for PCDO docs is significantly reduced to meet fiscal close deadlines. Department reconcilers should review their Action List quickly to meet the deadline. Additionally, once the fiscal year closes, no additional corrections/changes may be done on FY2024-25 transactions. |
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