Amending Accounting Lines
Determining Which Option to Choose
"Amend Accounting Lines Only" may only be used when no payments have been made against the line item and are the only change you want to make.
When there have been payments against the line item you may only use "Amend"
After choosing between "Amend Accounting Line Only" and "Amend" describe what changes you intend to make.
Amending Accounting Line Only
Find the line of the account you want to update and amend it as needed
Save
Calculate
Submit
The fiscal officer and contract manager will review and approve.
Amend Option
Switch To
(Repeat on all lines as needed if there are multiple items that need to be updated.)
Find the lines of the items you want to amend, and reduce the unit cost to the amount paid. The unit cost equals the amount paid pretax.
Add a new line item for the difference of the remaining encumbrance.
Repeat as needed if there are multiple items that need to be changed.
Save
Calculate
Submit
The fiscal officer and contract manager will review and approve.