Partner with UCI

CalUsource Supplier Registration - We encourage suppliers to register in CalUsource in order to participate in bidding activities with UCI.

Doing Business with UCI

The goal of the University of California is to provide responsive, responsible suppliers a fair and equal opportunity to compete for business with UCI. Remember that all goods and services procured by the university are done via the purchase order mechanism or procurement card (i.e. PALCard). Do not accept requests for materials from the campus without a purchase order number or presentation of the PALCard.

A Purchase Order from UCI is an authorization to supply the goods or services at the agreed-upon price, at the promised time, in the amount ordered and in accordance with the negotiated terms and conditions. Note: Departments interested in doing business with new suppliers may need the supplier to complete PaymentWorks vendor onboarding before a purchase order can be issued.

To pre-register as a UCI supplier, the following information should be sent to UCI Procurement Services:

• A completed CalUsource Registration Form.
• A certificate of General Liability and Vehicle Liability Insurance, if providing a service (including off-site repairs) or driving on university-owned or leased property.
• Current copy of certification by the CaleProcure or U.S. Small Business Administration if business is certified as small or disabled veteran business enterprise.
  • Register and/or claim your supplier.io profile if you haven't done so already and ensure your information is correct.
• A current copy of business or trade professional, and California Contractor licenses as may be required for work.
• Any information that best illustrates your particular product or service.

Procurement's Objectives and Responsibilities

Our goal is to acquire goods and services (buy, lease, rent, or lease-purchase) at the lowest economical cost consistent with quality and time considerations.

Supplier's Objectives and Responsibilities

In order to expedite successful purchasing transactions, UCI expects:

• Dependable products and services
• Delivery as promised
• Competitive prices
• No substitutions
• Good communications
• Timely resolution of claims
• Compliance with purchasing, shipping, and invoicing procedures

Shipments

It is important that your shipments be addressed exactly as shown on the purchase order. Each shipment must have a packing slip affixed to the outside of the package showing our purchase order number and the contents of the shipment. Failure to identify the shipment properly may be cause for refusal. Partial shipments are not desirable and are not encouraged unless shortness of supply demands split shipments.

Sales Tax

UCI is not exempt from state sales or use tax except for property purchased using federal funds where title to that property (or the ultimately fabrication of property) vests with the Federal Government.

By policy, UCI generally requires the Seller to pay all contributions, taxes and premiums payable under federal, state and local laws measured upon the payroll of employees engaged in the performance of work under a contract, and all applicable sales, use, excise, transportation, privilege, occupational and other taxes applicable to materials and supplies furnished or work performed.

Patronage Incentives

For agreements with UCI strategic supplier partners that include patronage incentives, please address correspondence and check payable to:

The Regents of University of California
UCI Procurement Services, c/o Doreen Tannenbaum
131 Innovation, Suite 250
Irvine, CA 92617

The University of California requires all UC strategic suppliers to report sales and incentives data on a quarterly basis. This data is used for spend reporting analysis and to assess compliance with various programs systemwide. For more information please visit UC Procurement.

How you can help us do a better job

• Do not offer gifts or gratuities or anything that could be construed as such.
• Tell us if our specifications for a product can be improved, to provide a better performance, a longer-life product, and/or lower cost.
• Send us your strong latest catalogs and current prices.
• Notify us of your back order situations, plant closures, impending shortages or strikes.
• Follow through on orders to ensure delivery as promised.
• Ensure that any shipments arranged by you contain our purchase order number on the shipping label.
• Include the UCI purchase order number on your invoice and mail to the invoice address listed on the purchase order.